The Public Building & Site Commission held a regular meeting Tuesday January 26, 2010 in the Library Meeting Room of the Reed Intermediate School located at Trades Lane Newtown, CT. 06470. Chairman Robert Mitchell called the meeting to order at 7:00p.m.
PRESENT: Chairman Robert Mitchell, Joseph Whelan, Tony D’Angelo, Joseph Girgasky, Tom Catalina, James Juliano.
ABSENT: Pete Samoskevich
ALSO PRESENT: Clerk of the Works William Knight, Fletcher Thompson representative Joseph Costa, Morganti representatives Tim Gunn & David Bielawski, O&G representative Larry Schilling and Axiom Group representative Mark D’Agostino
Public Participation: None Noted
Approval of minutes from December 15, 2009 meeting:
The minutes of December 15, 2009 were approved with the following change. On page 3, Ms. S should read Ms. Spremullo.
Mr. D’Angelo moved to approve the minutes as amended. Mr. Juliano seconded motion. All were in favor.
High School Expansion Project:
Morganti Group representative, Mr. Beilawski addressed the Commission regarding the High School expansion project.
The project is currently about two weeks behind but otherwise on time. The site had a visit from OSHA in response to a complaint received. The biggest issue OSHA took was with the stair treads and a railing having not been installed.
The Commission requested a copy of the OSHA report.
Mr. Mitchell stated that there would be a meeting at 8:00am Wednesday morning to discuss the change order process and to make sure it was understood by everyone.
The change order guidelines are the same as approved last February and all change orders are to have a funding source identified as they will not be funded out of contingency.
Mr. Costa of Fletcher Thompson addressed the Commission and handed out a progress letter accompanied by a room by room matrix.
Mr. Costa stated that the original budget for FF&E was $930,000 now less $100,000 for what was previously spent on portables and $139,166 for legal fees and expenses, the remaining FF&E budget is $690,834.00 with an estimated cost (based on the room by room matrix – see Attachment A to original minutes) of $647,542.00.
The estimated cost is based on estimated product costs and the required equipment per student ratio.
Mr. Costa stated that he would expect some discounts on the cost of some items due to the current market.
Mr. Mitchell stated that there will probably be some challenges to any pre-existing materials/equipment listed on the room by room matrix and asked that the items are
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reviewed to represent those that are necessary versus a wish-list. Also to identify any deferrable items if possible.
Mr. D’Agostino of Axiom Group addressed the Commission regarding the plans for IT, routing, cabling, AV, Communications and data networking.
Mr. D’Agostino stated that the new building will be using Cat. 6 where as the exsisting building is now using Cat. 5 and 5E also information is currently being gathered on the computers needed per room and Axiom is working around the given budget.
The cabling infrastructure is in and the possibility of tying the existing building to the new building in the future is being looked at.
The town IT Department will have full training on the system and will have access to make any necessary changes as they arise without having to go back to the vendor.
Mr. Mitchell stated that Axiom is to be strict and rigid with the IT Department regarding budget expenses and if any changes are expected all the appropriate back up will be required for it to be considered.
Mr. D’Agostino then addressed the Commission regarding the phone/ communications system. The existing system in the current High School is antiquated and can not be expanded to the new building as parts can no longer be ordered.
The system that is being looked into is the same that the Town recently installed in the new Municipal Center – a Voice-over IP System.
CBE Communications Specialists have estimated the cost of switching over to the new system at $220,000 – the cost for the entire High School ($75,000 for the new building and $145,000 for the existing building). The budget for the communications system was initially $50,000 to expand the existing system.
Mr. Mitchell stated that an alternative option should be made available if the proposal is not accepted.
Option 1 (preference) – with string recommendation to upgrade entire High School to new Voice-Over IP System or;
Option 2 - to share installation costs between town and Board of Education.
Mr. D’Agostino is to propose the new system and possible funding options.
Review of Applications for Payment – High School Expansion Project
Mr. Mitchell presented the following Applications for Payment, invoices and Change Orders;
Morganti App. For payment #7 in the amount $1,693,997.52 at 27% completion.
Mr. D’Angelo moved to recommend payment, pending the availability of funds. Mr. Juliano seconded motion. All were in favor.
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Fletcher Thompson invoice in the amount of $66,152.00 for work to date at 56% completion.
Mr. Juliano moved to recommend payment, pending the availability of funds. Mr. D’Angelo seconded motion. All were in favor.
Morganti Change Order #9 in the amount of $1779.01 to be paid out of contingency.
Mr. D’Angelo moved to recommend payment, pending the availability of funds.
Mr. Juliano seconded. All were in favor.
Morganti Change Order #10 in the amount of $4672.00 for applying ceramic tile to main entry way stairs.
(Mr. Mitchell recommended approval contingent upon Mr. Knight reviewing a mock-up and providing subsequent approval).
Mr. D.Angelo moved to recommend payment, pending the availability of funds and Mr. Knights approval after review of project mock-up.
Mr. Juliano seconded motion. All were in favor.
Alarms By Precision invoice in the amount of $720.00.
Mr. Juliano moved to recommend payment, pending the availability of funds.
Mr. D’Angelo seconded motion. All were in favor.
WB Mason invoice in the amount of $10,902.00 for the FF&E Science tables as previously approved.
Mr. D’Angelo moved to recommend payment, pending the availability of funds.
Mr. Juliano seconded motion. All were in favor.
Oscar’s Abatement LLC invoice received 1/26/10 – tabled for further review.
Morganti Change Order #11 for Chemical Waste revision.
(Mr. Mitchell recommended approval pending final review).
Mr. Catalino moved to recommend payment, pending available funds.
Mr. D’Angelo seconded motion. All were in favor.
Morganti Change Order # 12 on the amount of $1706.78 for receptacle for welder and a drill press.
Mr. D’ Angelo moved to recommend payment, pending the availability of funds.
Mr. Juliano seconded motion. All were in favor.
Town Hall Close Out
Mr. Mitchell stated that there will be 1-2 more meetings to close out the Town Hall and to finalize with John Cross.
The Commission will need recommendations from Mr. Knight regarding “punch-list” items and who is to be responsible for fixing them with a timeline. To be submitted as one master document by next meeting in February so that all items are listed in one place.
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Town Employees are to be questioned if any items are requiring attention (i.e. heat, drafty windows).
Mr. D’Angelo is to contact Mr. Fred Hurley – Director of Public Works regarding “punch-list” items.
Mr. Mitchell stated that he has conveyed to Jeff Cugno that the expectation was that the building was to be weather tight and that expectation has fall drastically short.
Community Center
Mr. Larry Schilling of O&G addressed the Commission regarding the plans for the Community Center.
Ames & Whitaker are working to finish the schematic design for the next meeting on February.
Additionally, O&G submitted an invoice in the amount of $30,592.00 dates 1/15/10 for 50% complete schematic design (to be 100% complete by February).
Mr. Mitchell recommended approval of invoice with further review and pending the approval by Financial Director Bob Tait.
Mr. D’Angelo moved to recommend payment, pending the availability of funds and Mr. Tait’s approval.
Mr. Juliano seconded motion. All were in favor.
New Business
Mr. Mitchell stated that Mr. Juliano had been reappointed thru 1/14/14 and Mr. Roger Lesto has been sworn in as an alternate.
Mr. Knight stated that the weakest link on the High School project is Action Air and the masons are not using the appropriate materials.
Mr. Knight stated that he has spoken with the site project manager for Morganti on multiple occasions about the issues.
Morganti is not coordinating their trades well and the quality of work is going to fall back on them. If issues don’t get addressed the Commission will have a meeting with Morganti.
Election of Officers
There have been no nominations for PBSC Officers.
After some discussion, the Commission agreed unanimously that the current Officers will remain as is for the next year.
Adjournment
Having no further business, Mr. D’Angelo moved to adjourn the regular meeting of the Public Building and Site Commission. Mr. Catalina seconded motion. All were in favor.
Cayenne Spremullo, Clerk
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